Hosting a Live Event Using Zoom

Live Events

Hosting a Live Event Using Zoom

Zoom has recently been added as an approved University web conferencing tool. Here are the basics of getting it set up.

Activate Zoom in your Course

  • Navigate to the course you'd like to set up your zoom meeting in. Click the "Settings" tab, then click Navigation.

NOTE: You will need to go through this process for each course you teach in order to have the Zoom link available to you and your students in that course. 

 

 

  • Scroll down to the bottom and find Zoom in the list.
  • Select the three dots to the right of Zoom and select "Enable." This will move Zoom to the top of the page.
  • Scroll back to the bottom and click "Save"

NOTE: If you forget to click save this change will NOT take effect.

 

 

  • Find Zoom in the course navigation and select it. 

 

 

You may see this screen. If you do, click "Authorize".

 

 

The first time you click the Zoom link it may ask you to login with your University of Utah credentials. 

 

NOTE: If you have previously set up an account with zoom through the University of Utah, you may need to navigate to the zoom website (outside of Canvas) and log out of that account, then follow these steps again to connect your unID to the Institutional Zoom account. 

Once logged in you have four tabs and a "Schedule Meetings" button. Here is a brief break down of each:

  1.  Upcoming Meetings - list of all scheduled meetings. 
  2. Previous Meetings - list of all previously help meetings
  3. Personal Meeting Room - Where to go to find and copy your Zoom URL
  4. Cloud Recordings - Listing of all recordings from previous web conferences
  5. Schedule a New Meeting - Click this button to schedule a new meeting

 

 

More About scheduling a meeting in Zoom

There are two ways to schedule a meeting in Zoom.

1. The first way is to use the "Schedule a Meeting" button.

Do this by following these steps:

    1. After clicking the button, fill in a title and description
    2. Choose a date, time, and duration
    3. Mark the "Recurring meeting" box (If applicable)
    4. Make note of the meeting password
    5. Review the remaining settings and make any changes if needed
    6. Click Save

 

 

2. The second way is to Navigate to the "Personal Meeting Room" tab and simply copy the URL and send it your your students via email or Canvas Announcement with a specific date and time or include it in an Outlook calendar invite. 

 

More Information

For further explanation regarding the features in Zoom and how to conduct a Zoom webinar click Next to go to the next page.